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Chocolatree

Event Request

We are honored to present live music, ecstatic poetry readings, raw food preparation classes, holiday meal celebrations, dance, and Gardeners’ Collective Forums, as well as many other activities.

We can offer the use of our surround sound systems indoor and outdoor, great sandy dancing spaces, beautiful garden surroundings, use of projector, fabulous desserts, uplifting drink selection, gourmet organic vegetarian cuisine, friendly catering staff….and more!

To Request an Event at the ChocolaTree – Please fill out this form by Clicking Here.

Please find your Type of Event below for marketing/prosperity-split/what to expect!

A. Musical/Other Experience

  1. For approved musicians we will close the garden gate and collect a “door cover.” Musicians receive one meal on the house and we split the “door cover” 70-30% at the end of the night.
  2. We will arrange people to collect the “door cover” and they can help sell any merchandise you choose to bring. If you need help setting up please confirm the details with Juniper.
  3. Marketing
    1. We will need from you: A Flyer (full size and 1/4page) and Description and Image
    2. We will post your flyer on our events board and around Sedona/Cottonwood.
    3. Add your event to our online calendar plus 3 other Sedona online calendars
    4. Email an announcement to our list-serve
    5. We will create a facebook event and invite our 500+ Sedona friends.
    6. We will submit to the local newspapers for online and print publication.
  4. What to expect:
    1. We do NOT have a PA soundsystem set-up but can refer you to some locals to trade/rent one.
    2. Please arrive at least 1 hour before for set-up and call Juniper at 512-632-8585 to confirm you have arrived.

B. Workshop/Talk/Experience/Music by Donation/Free

  1. For approved facilitators who would like to offer an experience by donation we will provide a donation basket and ask for 11% to cover promotion (as long as you bring in more than $20). If you are offering it Free, we will not take a %.
  2. Marketing:
    1. We will need from you: A Flyer (full size and 1/4page) and Description and Image
    2. We will post your flyer on our events board
    3. Add your event to our online calendar plus 3 other Sedona online calendars
    4. Email an announcement to our list-serve
    5. We will say “attending” to FB event You create, invite our “facebook friends” and post the event on our Wall.
    6. We will send you links to post on Sedona newspapers, List-Serves, and online calendars
  3. What to expect:
    1. We do NOT have a PA soundsystem set-up but can refer you to some locals to trade/rent one.
    2. Please arrive at least 1 hour before for set-up and call Juniper at 512-632-8585 to confirm you have arrived.
    3. We will not guarantee set-up assistance.

C. Workshop/Talk/Experience/Music by Fee

  1. For approved facilitators who would like to offer an experience by fee we ask for 22% to the house.
  2. Marketing:
    1. We will need from you: A Flyer (full size and 1/4page), Description, and Image
    2. We will post your flyer on our events board
    3. Add your event to our online calendar plus 3 other Sedona online calendars
    4. Email an announcement to our list-serve
    5. We will say “attending” to FB event You create, invite our “facebook friends” and post the event on our Wall.
    6. We will send you links to post on Sedona newspapers, List-Serves, and online calendars
  3. What to expect:
    1. We do NOT have a PA soundsystem set-up but can refer you to some locals to trade/rent one.
    2. Please arrive at least 1 hour before for set-up and call Juniper at 512-632-8585 to confirm you have arrived.
    3. We will not guarantee set-up assistance.

Lovicies

  • Your flyer must include the ChocolaTree logo and we reserve the right to review it! If the flyer doesn’t meet our discernment of beauty and clarity we will offer a flyer re-do for $15
  • You are able to add up to 5 people to your “guestlist”
  • Handing in your % to the Café:
    • If Juniper is at your event please give the $ directly to her. If not, please go to the front counter with an envelope that has the following written on it:
      • Name
      • Date
      • % split agreed
      • $ you received, $ in the envelope
  • Watch the weather as we do not have an indoor option!
  • If you (not the weather) cancel after we have promoted, we will ask for an additional 5% when you reschedule to cover the costs of our promotion.

For Recurring Events:

  • First month we promote based on above guidelines. We record the numbers of people coming to attend and the number of people from the event that are purchasing food.
  • You do not need to check-in each week!
  • After the first month (probation period) we decide if it’s working for all parties. If all is in alignment, we co-design the next tier of benefits.

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